Personal Information
The Company handles personal data in the following manner.
1. name of business
Name of business: Aderly Planning Co.
Location: 710 Premisto Shuri Kinjocho, 3-16-1 Shuri Kinjocho, Naha City, Okinawa, Japan
Representative: Yasuko Makimoto, Representative Director
2. purpose of use of personal information
When acquiring personal information, the Company clearly defines the following purposes of acquisition within the scope of legitimate business, and acquires and uses the information in a lawful and fair manner to the extent necessary to achieve these purposes.
(1) Personal information relating to customers
(1) IT business
For the performance of work in our services (IT business)
To inform and guide you about our services
To provide the services and products for which you have applied.
To provide guidance and information from the Company regarding services and products
To prepare questionnaires, surveys, statistical data and marketing materials
To use for research, planning and development related to the relevant business.
To respond to enquiries, requests for information materials and other requests, etc.
For other purposes agreed in advance.
(ii) Traditional culture innovation business
To carry out work in our services (traditional culture innovation business)
To inform and guide you about our services
To provide the services and products for which you have applied.
To provide information and guidance from our company regarding our services and products.
To prepare questionnaires, surveys, statistical data and marketing materials
To use for research, planning and development related to the relevant business.
To respond to enquiries, requests for information materials and other requests, etc.
For other purposes agreed in advance.
(3) Hoof trimming business
To carry out work in our services (hoof trimming business)
To inform and guide you about our services
To provide the services and products for which you have applied.
To provide information and guidance from our company regarding our services and products
To prepare questionnaires, surveys, statistical data and marketing materials
To use for research, planning and development related to the relevant business.
To respond to enquiries, requests for information materials and other requests, etc.
For other purposes agreed in advance.
(2) Personal data relating to shareholders
To exercise rights and fulfil obligations in accordance with laws and regulations
To provide various benefits (e.g. various shareholder benefit schemes)
Implementation of various shareholder measures (e.g. questionnaires)
Shareholder management in accordance with laws and regulations (preparation of shareholder data, etc.)
(3) Personal data relating to persons such as directors and employees of suppliers and other companies
Various communications, business negotiations, etc. necessary for business operations
Business partner information management, payment and income processing
(4) Personal information entrusted by business partners
Performance of contracts relating to outsourced operations.
(5) Personal information relating to applicants for employment, employees and retirees
Provision and communication of employment information, etc. to applicants for employment (including internship)
Management of recruitment operations at the Company
Management of employment at the Company
Provision of information and other communications to retirees, etc.
(6) Personal numbers of employees of the Company and spouses of employees
To process affairs for the purposes of use (tax and social security) specified by law.
3. joint use
(1) The Company shares personal data in the following manner.
(2) Data items to be shared: member's name, address, e-mail address, kendo rank/title, etc.
(3) Scope of joint users: the Company and the Group companies listed on the Company's website.
(4) Purpose of joint use: for comprehensive personnel management within the company group
(5) Joint use group organising company
Name of business: General Incorporated Association Shodo Gakuin, a school for the preservation and transmission of traditional culture
Location: 1-3-14 Shimotakaido, Suginami-ku, Tokyo
Representative: Representative Morimasa Okada
4. opt-out.
The Company does not currently offer an opt-out.
5. security control measures for retained personal data
The Company has taken the following measures for the safe management of personal data in its possession (including personal data).
Acquisition and maintenance of the JAPHIC mark and regular external audits.
Personnel security, including training of employees and obtaining pledges of non-disclosure obligations
Technical security, including anti-virus protection, encryption of communications, file operation logging and account management
Physical security, such as locking of rooms and storage facilities and measures to restrict access.
In the case of outsourcing, requesting a confidentiality agreement from the outsourced party and confirming the security management status.
When outsourcing to a business operator in a foreign country, check and inspect the safety management of the outsourced party and confirm the personal data protection legislation in the country concerned (Personal Data Protection Commission), with the exception of businesses in the EU.
6. Procedures for requesting disclosure, etc.
The procedures for requesting disclosure, etc. (notification of purpose of use, disclosure, correction, suspension of use, etc.) of personal data held by the Company are as follows. Personal information received in the disclosure procedures will not be used for any other purpose than to respond to such disclosure and to keep records.
(1) Persons to whom the procedures for requesting disclosure, etc. can be applied
The person in question
The customer's legal representative if the customer is a minor or an adult ward.
A representative delegated by the customer to carry out the procedures for requesting disclosure, etc.
(2) Documents required for the request for disclosure
＜In the case of a request for disclosure, etc. being made by the customer himself/herself
Application form for disclosure, etc. prescribed by the Company
Identification documents (official identification such as passport, driver's licence, health insurance card, residence card, etc. that confirms name and address or date of birth)
In the case of health insurance cards, please send a copy with the symbol, number and insurer number masked (blacked out).
＜In the case of a representative carrying out the procedure
Application form for disclosure, etc. as prescribed by the Company
Identification documents (both for the person in question and for the representative)
Power of attorney or document evidencing authority of representation
(3) Contact for requests for disclosure
Personal Information Complaints and Consultation Office, Adderley Planning Co.
〒903-0815
710 Premisto Shuri Kinjo-cho, 3-16-1 Shuri Kinjo-cho, Naha City, Okinawa Prefecture, Japan
E-mail: info@e-adeliae.com
Please encrypt your request with a PW when sending it by e-mail.
*Requests requiring a fee must be made by post.
(4) Fee for disclosure, etc.
A fee of JPY 3,000 (excluding tax) is charged for each request for disclosure of personal information and notification of the purpose of use. Please enclose a postal envelope or postal money order.
(5) Method and timing of response to disclosure, etc.
Once we have confirmed that the information is the personal data of the person concerned, we will reply to the person concerned within a reasonable period of time in writing or electronically (by sending the attached file with PW by e-mail or by providing a download link by e-mail), whichever method the person wishes. However, we will not be able to respond in the following cases, and we will inform you to that effect after specifying the reason.
In the case of a request for notification of the purpose of use, where the purpose of use is clear, for example, if it has already been published on the website.
Where there is a risk of harm to the life, body, property or other rights or interests of the person concerned or a third party.
Where there is a risk of infringement of the rights or interests of the business operator handling the personal data concerned.
If there is a risk of interference with the performance of legally mandated tasks.
7. authorised personal data protection organisations
The Company is a target business operator of the JAPHIC Mark Certification Organisation, an authorised personal data protection organisation under the Act on the Protection of Personal Data.
(1) Name of authorised personal data protection organisation :.
JAPHIC Mark Certification Organisation "Personal Information Consultation Centre".
(2) Contact for complaint resolution
2-1-17 Nihonbashi, Chuo-ku, Tokyo 103-0027
https://japhic.or.jp/office/complain/
Telephone : 03-6280-4859 e-mail incident@japhic.or.jp
Opening hours: Monday - Friday 10:30 - 17:30 (excluding year-end and New Year holidays and other designated holidays)
Above.
Established: 1 December 2021
Last revised: 1 November 2023
1. name of business
Name of business: Aderly Planning Co.
Location: 710 Premisto Shuri Kinjocho, 3-16-1 Shuri Kinjocho, Naha City, Okinawa, Japan
Representative: Yasuko Makimoto, Representative Director
2. purpose of use of personal information
When acquiring personal information, the Company clearly defines the following purposes of acquisition within the scope of legitimate business, and acquires and uses the information in a lawful and fair manner to the extent necessary to achieve these purposes.
(1) Personal information relating to customers
(1) IT business
For the performance of work in our services (IT business)
To inform and guide you about our services
To provide the services and products for which you have applied.
To provide guidance and information from the Company regarding services and products
To prepare questionnaires, surveys, statistical data and marketing materials
To use for research, planning and development related to the relevant business.
To respond to enquiries, requests for information materials and other requests, etc.
For other purposes agreed in advance.
(ii) Traditional culture innovation business
To carry out work in our services (traditional culture innovation business)
To inform and guide you about our services
To provide the services and products for which you have applied.
To provide information and guidance from our company regarding our services and products.
To prepare questionnaires, surveys, statistical data and marketing materials
To use for research, planning and development related to the relevant business.
To respond to enquiries, requests for information materials and other requests, etc.
For other purposes agreed in advance.
(3) Hoof trimming business
To carry out work in our services (hoof trimming business)
To inform and guide you about our services
To provide the services and products for which you have applied.
To provide information and guidance from our company regarding our services and products
To prepare questionnaires, surveys, statistical data and marketing materials
To use for research, planning and development related to the relevant business.
To respond to enquiries, requests for information materials and other requests, etc.
For other purposes agreed in advance.
(2) Personal data relating to shareholders
To exercise rights and fulfil obligations in accordance with laws and regulations
To provide various benefits (e.g. various shareholder benefit schemes)
Implementation of various shareholder measures (e.g. questionnaires)
Shareholder management in accordance with laws and regulations (preparation of shareholder data, etc.)
(3) Personal data relating to persons such as directors and employees of suppliers and other companies
Various communications, business negotiations, etc. necessary for business operations
Business partner information management, payment and income processing
(4) Personal information entrusted by business partners
Performance of contracts relating to outsourced operations.
(5) Personal information relating to applicants for employment, employees and retirees
Provision and communication of employment information, etc. to applicants for employment (including internship)
Management of recruitment operations at the Company
Management of employment at the Company
Provision of information and other communications to retirees, etc.
(6) Personal numbers of employees of the Company and spouses of employees
To process affairs for the purposes of use (tax and social security) specified by law.
3. joint use
(1) The Company shares personal data in the following manner.
(2) Data items to be shared: member's name, address, e-mail address, kendo rank/title, etc.
(3) Scope of joint users: the Company and the Group companies listed on the Company's website.
(4) Purpose of joint use: for comprehensive personnel management within the company group
(5) Joint use group organising company
Name of business: General Incorporated Association Shodo Gakuin, a school for the preservation and transmission of traditional culture
Location: 1-3-14 Shimotakaido, Suginami-ku, Tokyo
Representative: Representative Morimasa Okada
4. opt-out.
The Company does not currently offer an opt-out.
5. security control measures for retained personal data
The Company has taken the following measures for the safe management of personal data in its possession (including personal data).
Acquisition and maintenance of the JAPHIC mark and regular external audits.
Personnel security, including training of employees and obtaining pledges of non-disclosure obligations
Technical security, including anti-virus protection, encryption of communications, file operation logging and account management
Physical security, such as locking of rooms and storage facilities and measures to restrict access.
In the case of outsourcing, requesting a confidentiality agreement from the outsourced party and confirming the security management status.
When outsourcing to a business operator in a foreign country, check and inspect the safety management of the outsourced party and confirm the personal data protection legislation in the country concerned (Personal Data Protection Commission), with the exception of businesses in the EU.
6. Procedures for requesting disclosure, etc.
The procedures for requesting disclosure, etc. (notification of purpose of use, disclosure, correction, suspension of use, etc.) of personal data held by the Company are as follows. Personal information received in the disclosure procedures will not be used for any other purpose than to respond to such disclosure and to keep records.
(1) Persons to whom the procedures for requesting disclosure, etc. can be applied
The person in question
The customer's legal representative if the customer is a minor or an adult ward.
A representative delegated by the customer to carry out the procedures for requesting disclosure, etc.
(2) Documents required for the request for disclosure
＜In the case of a request for disclosure, etc. being made by the customer himself/herself
Application form for disclosure, etc. prescribed by the Company
Identification documents (official identification such as passport, driver's licence, health insurance card, residence card, etc. that confirms name and address or date of birth)
In the case of health insurance cards, please send a copy with the symbol, number and insurer number masked (blacked out).
＜In the case of a representative carrying out the procedure
Application form for disclosure, etc. as prescribed by the Company
Identification documents (both for the person in question and for the representative)
Power of attorney or document evidencing authority of representation
(3) Contact for requests for disclosure
Personal Information Complaints and Consultation Office, Adderley Planning Co.
〒903-0815
710 Premisto Shuri Kinjo-cho, 3-16-1 Shuri Kinjo-cho, Naha City, Okinawa Prefecture, Japan
E-mail: info@e-adeliae.com
Please encrypt your request with a PW when sending it by e-mail.
*Requests requiring a fee must be made by post.
(4) Fee for disclosure, etc.
A fee of JPY 3,000 (excluding tax) is charged for each request for disclosure of personal information and notification of the purpose of use. Please enclose a postal envelope or postal money order.
(5) Method and timing of response to disclosure, etc.
Once we have confirmed that the information is the personal data of the person concerned, we will reply to the person concerned within a reasonable period of time in writing or electronically (by sending the attached file with PW by e-mail or by providing a download link by e-mail), whichever method the person wishes. However, we will not be able to respond in the following cases, and we will inform you to that effect after specifying the reason.
In the case of a request for notification of the purpose of use, where the purpose of use is clear, for example, if it has already been published on the website.
Where there is a risk of harm to the life, body, property or other rights or interests of the person concerned or a third party.
Where there is a risk of infringement of the rights or interests of the business operator handling the personal data concerned.
If there is a risk of interference with the performance of legally mandated tasks.
7. authorised personal data protection organisations
The Company is a target business operator of the JAPHIC Mark Certification Organisation, an authorised personal data protection organisation under the Act on the Protection of Personal Data.
(1) Name of authorised personal data protection organisation :.
JAPHIC Mark Certification Organisation "Personal Information Consultation Centre".
(2) Contact for complaint resolution
2-1-17 Nihonbashi, Chuo-ku, Tokyo 103-0027
https://japhic.or.jp/office/complain/
Telephone : 03-6280-4859 e-mail incident@japhic.or.jp
Opening hours: Monday - Friday 10:30 - 17:30 (excluding year-end and New Year holidays and other designated holidays)
Above.
Established: 1 December 2021
Last revised: 1 November 2023